Privacy Policy
This Privacy Policy explains the nature, scope, and purpose of the processing of personal data (hereinafter referred to as “Data”) within our online offering and the associated websites, features, and content, as well as external online presences, such as our social media profiles (hereinafter collectively referred to as the “Online Offering”). With regard to the terms used, such as “processing” or “controller,” we refer to the definitions in Article 4 of the General Data Protection Regulation (GDPR).
Controller pursuant to the EU GDPR and other national data protection laws (New DSG NRW and New BDSG):
KGS Hermann-Gmeiner-Schule Düsseldorf
School Administration:
Principal Stefanie Köster
Schillstraße 7
40599 Düsseldorf
Phone: 0211/8926160
Fax: 0211/8926155
Email: kg.schillstr@100122.nrw.schule
School Authority (external school matters):
City of Düsseldorf,
represented by the Mayor,
Marktplatz 2
40213 Düsseldorf
Email: info@duesseldorf.de
Legal authority of the school (internal school matters):
Ministry of Schools and Further Education of the State of North Rhine-Westphalia
40190 Düsseldorf
Email: poststelle@msw.nrw.de
Contact information for data protection officers:
Data Protection Officers for Düsseldorf Schools:
1.
Dennis Dübgen
Bonifatius School
Fleher Str. 70
40223 Düsseldorf
Email: datenschutz.schulen@schule.duesseldorf.de
2.
Dr. Christian Finkmann
Gerresheim High School
Am Poth 60
40625 Düsseldorf
Email: datenschutz.schulen@schule.duesseldorf.de
City of Düsseldorf,
The Official Data Protection Officer
Dr. Ralf Reuter
Marktplatz 3
40213 Düsseldorf
Tel.: 0211-8991
Email: datenschutz07@duesseldorf.de
Liability for Links:
Our website contains links to external third-party websites over whose content we have no influence. Therefore, we cannot assume any liability for this third-party content. The respective provider or operator of the linked pages is always responsible for their content. The linked pages were checked for potential legal violations at the time the links were created. No illegal content was identifiable at the time the links were created. However, continuous monitoring of the content of the linked pages is not reasonable without concrete evidence of a legal violation. If we become aware of any legal violations, we will remove such links immediately.
Types of data processed:
- Master data (e.g., names, addresses).
- Contact data (e.g., email, phone numbers).
- Content data (e.g., text entries, photographs, videos).
- Usage data (e.g., websites visited, interest in content, access times).
- Meta/communication data (e.g., device information, IP addresses).
Categories of data subjects
Visitors and users of the online service (hereinafter, we collectively refer to the data subjects as “users”).
Purpose of processing
- Provision of the online service, its functions, and content
.- Responding to contact requests and communicating with users
.- Security measures
.- Reach measurement/marketing
Terms used
“Personal data” refers to any information relating to an identified or identifiable natural person (hereinafter “data subject”); A natural person is considered identifiable if they can be identified, directly or indirectly, in particular by association with an identifier such as a name, an identification number, location data, an online identifier (e.g., a cookie), or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.
“Processing” means any operation or set of operations performed on personal data, whether or not by automated means. The term is broad and encompasses virtually any handling of data.
“Pseudonymization” means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data is not attributed to an identified or identifiable natural person.
“Profiling” means any form of automated processing of personal data consisting of the use of such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behavior, location, or movements.
“Controller” means the natural or legal person, public authority, agency, or other body that, alone or jointly with others, determines the purposes and means of the processing of personal data.
“Processor” means a natural or legal person, public authority, agency, or other body that processes personal data on behalf of the controller.
Applicable Legal Bases
In accordance with Art. 13 GDPR, we inform you of the legal bases for our data processing. If the legal basis is not specified in the privacy policy, the following applies: The legal basis for obtaining consent is Article 6(1)(a) and Article 7 of the GDPR; the legal basis for processing to fulfill our services, carry out contractual measures, and respond to inquiries is Article 6(1)(b) of the GDPR; the legal basis for processing to fulfill our legal obligations is Article 6(1)(c) of the GDPR, and the legal basis for processing to safeguard our legitimate interests is Article 6(1)(f) of the GDPR. In the event that vital interests of the data subject or another natural person require the processing of personal data, Article 6(1)(d) of the GDPR serves as the legal basis.
Security Measures
In accordance with Article 32 of the GDPR, taking into account the state of the art, the costs of implementation, and the nature, scope, context, and purposes of the processing, as well as the varying likelihood and severity of the risk to the rights and freedoms of natural persons, we implement appropriate technical and organizational measures to ensure a level of security appropriate to the risk.
These measures include, in particular, ensuring the confidentiality, integrity, and availability of data by controlling physical access to the data, as well as access to, input of, and disclosure of the data, ensuring its availability, and its segregation. Furthermore, we have established procedures that ensure the exercise of data subjects’ rights, the erasure of data, and a response to data breaches. Furthermore, we take the protection of personal data into account already during the development or selection of hardware, software, and procedures, in accordance with the principle of data protection by design and by default (Art. 25 GDPR).
Cooperation with Processors and Third Parties
If, in the course of our processing, we disclose data to other individuals or companies (processors or third parties), transfer it to them, or otherwise grant them access to the data, this is done only on the basis of a legal authorization (e.g., if the transfer of data to third parties, such as payment service providers, is necessary for the performance of a contract pursuant to Art. 6(1)(b) GDPR), you have consented, a legal obligation requires it, or based on our legitimate interests (e.g., when using agents, web hosts, etc.).
If we commission third parties to process data on the basis of a so-called “data processing agreement,” this is done in accordance with Article 28 of the GDPR.
Transfers to Third Countries
If we process data in a third country (i.e., outside the European Union (EU) or the European Economic Area (EEA)), or if this occurs in connection with the use of third-party services or the disclosure or transfer of data to third parties, this is done only if it is necessary to fulfill our (pre)contractual obligations, based on your consent, due to a legal obligation, or based on our legitimate interests. Subject to statutory or contractual permissions, we process or have the data processed in a third country only if the specific requirements of Articles 44 et seq. of the GDPR are met. This means that processing takes place, for example, on the basis of special safeguards, such as the officially recognized determination of a level of data protection equivalent to that of the EU (e.g., for the U.S. through the “Privacy Shield”) or compliance with officially recognized special contractual obligations (so-called “Standard Contractual Clauses”).
Rights of Data Subjects
You have the right to request confirmation as to whether data concerning you is being processed, as well as access to this data, further information, and a copy of the data in accordance with Article 15 of the GDPR.
You have the right, pursuant to Art. 16 GDPR, to request the completion of the data concerning you or the correction of inaccurate data concerning you.
You have the right, pursuant to Article 17 of the GDPR, to request that the data concerning you be erased without delay, or alternatively, pursuant to Article 18 of the GDPR, to request a restriction on the processing of the data.
You have the right to request that the data concerning you, which you have provided to us, be provided to you in accordance with Article 20 of the GDPR and to request its transmission to other controllers.
You also have the right, pursuant to Article 77 of the GDPR, to lodge a complaint with the competent supervisory authority.
Right of Withdrawal
You have the right to withdraw any consent you have given in accordance with Article 7(3) of the GDPR with effect for the future
Right to object
You may object at any time to the future processing of your personal data in accordance with Article 21 of the GDPR. In particular, you may object to processing for the purposes of direct marketing.
Cookies and Right to Object to Direct Marketing
“Cookies” are small files that are stored on users’ computers. Various types of information can be stored within cookies. A cookie primarily serves to store information about a user (or the device on which the cookie is stored) during or after their visit to an online service. “Temporary cookies,” also known as “session cookies” or “transient cookies,” are cookies that are deleted after a user leaves an online service and closes their browser. Such a cookie may, for example, store the contents of a shopping cart in an online store or a login status. Cookies that remain stored even after the browser is closed are referred to as “permanent” or “persistent.” For example, the login status can be stored so that users can access it again after several days. Similarly, such a cookie may store users’ interests, which are used for audience measurement or marketing purposes. “Third-party cookies” are cookies provided by providers other than the controller operating the online service (otherwise, if only the controller’s cookies are used, they are referred to as “first-party cookies”).
We may use temporary and permanent cookies and provide information about this in our Privacy Policy.
If users do not wish to have cookies stored on their computer, they are asked to deactivate the corresponding option in their browser’s system settings. Stored cookies can be deleted in the browser’s system settings. Disabling cookies may result in functional limitations of this online service.
A general objection to the use of cookies for online marketing purposes can be submitted for a wide range of services, particularly in the case of tracking, via the U.S. website http://www.aboutads.info/choices/ or the EU website http://www.youronlinechoices.com/. Furthermore, the storage of cookies can be prevented by disabling them in your browser settings. Please note that, in such cases, not all features of this online service may be available.
Deletion of Data
The data we process is deleted or its processing restricted in accordance with Articles 17 and 18 of the GDPR. Unless expressly stated in this privacy policy, the data stored by us is deleted as soon as it is no longer necessary for its intended purpose and no legal retention obligations prevent its deletion. If the data is not deleted because it is required for other legally permissible purposes, its processing will be restricted. This means that the data will be blocked and not processed for other purposes. This applies, for example, to data that must be retained for commercial or tax law reasons.
In accordance with legal requirements in Germany, data is retained for a period of 10 years in particular, pursuant to Sections 147(1) AO, §§ 257(1) nos. 1 and 4, (4) HGB (books, records, management reports, accounting documents, commercial ledgers, documents relevant for taxation, etc.) and 6 years pursuant to § 257(1) nos. 2 and 3, (4) HGB (business correspondence).
Hosting and Email Services
The hosting services we utilize serve to provide the following services: infrastructure and platform services, computing capacity, storage space and database services, email delivery, security services, and technical maintenance services, which we use for the purpose of operating this online offering.
In this context, we or our hosting provider process inventory data, contact data, content data, contract data, usage data, meta data, and communication data of customers, prospective customers, and visitors to this online offering based on our legitimate interests in the efficient and secure provision of this online offering pursuant to Art. 6(1)(f) GDPR in conjunction with Art. 28 GDPR (Conclusion of a Data Processing Agreement).
Collection of access data and log files
We, or our hosting provider, collect data regarding every access to the server on which this service is located (so-called server log files) based on our legitimate interests within the meaning of Art. 6(1)(f) GDPR. Access data includes the name of the accessed webpage, file, date and time of access, amount of data transferred, notification of successful access, browser type and version, the user’s operating system, referrer URL (the previously visited page), IP address, and the requesting provider.
Log file information is stored for a maximum of 7 days for security reasons (e.g., to investigate misuse or fraud) and is deleted thereafter. Data that must be retained for evidentiary purposes is exempt from deletion until the respective incident has been fully resolved.
Created with Datenschutz-Generator.de by Attorney Dr. Thomas Schwenke